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How it works

How ProjectSend works

A tour of the real product — every image on this page is an actual screenshot, not a mockup. Five steps from upload to audit trail.

ProjectSend dashboard in dark mode showing files, storage, clients and groups stats, a transfers chart and the largest files

The dashboard: your installation at a glance — transfers, storage, and the files that move the most.

  1. Step 1

    Upload your files

    Drag and drop up to 2 GB per file. Uploads are resumable — pause them, lose your connection, come back later; they pick up right where they left off.

    ProjectSend upload screen with a drop area, stating a 2048 MB limit per file and that uploads resume after interruptions

  2. Step 2

    Organize your library

    Folders, categories and search keep every deliverable where you expect it. Move things by dragging them onto a folder — or straight onto a breadcrumb.

    ProjectSend file library with folders for design assets, invoices and projects, plus files with sizes and sharing status

  3. Step 3

    Share with exactly the right people

    Assign a file to one client or to a whole group in two clicks. Need something lighter? Create a public link with an optional expiration date or download limit — no account needed.

    ProjectSend file sharing tab showing a file shared with a client and a group

  4. Step 4

    Clients get their own portal

    Each client signs in to their own portal and sees exactly what you shared with them — nothing else. They can send files back to you within the storage quota you set, and there's no per-seat pricing: invite as many clients as you need.

    ProjectSend client portal showing the files shared with one client, ready to download

  5. Step 5

    Know exactly what happened

    Every upload, download and change lands in the activity log — filter by action, account or date range, and export the whole thing as CSV when someone asks.

    ProjectSend activity log listing file assignments and updates with filters and CSV export

Built for control

Your clients, your rules

Everything about who can see what is explicit, auditable, and yours to define.

ProjectSend clients list with active, pending approval and inactive statuses

Client accounts

Statuses, approvals and per-client storage quotas.

ProjectSend groups list with private and public groups

Groups

Share once, reach many. Private, or public with a link.

ProjectSend roles page showing system roles with granular permission counts

Roles & permissions

System roles out of the box — or create your own with granular permissions.

Ready to make it yours?

Install ProjectSend on your own server — free forever under GPL v2 — or let ProjectSend Cloud handle the hosting.

Download ProjectSendStart with Cloud